We spent 7+ years building your business systems. Now we automate them.
Griphhy started as a digital development agency in 2019. We've built CRMs, workflow tools, and internal systems for businesses across 15+ industries. That same depth - now applied to AI, means we don't guess at what your business needs. We already know. Most clients recover 10–20 hours a week from the first workflow we build.
- 50+
- Automations built and live
- 15+
- Industries served
- 5+ yrs
- Building real business systems
- 0
- Tools replaced - we build around your stack
Your team is doing work that systems should be handling.
At 10 hours a week on avoidable admin, that's 500 hours a year not spent on clients or growth. These are the patterns we see in almost every business we work with.
Leads going cold
Follow-up depends on someone remembering. Enquiries, quotes, and renewals slip through because there's no system - only people.
Reporting that takes half a day
Someone spends hours assembling data from multiple tools, the report arrives late, and by the time it lands it's already stale.
Missed calls, lost revenue
Every unanswered call during business hours, or after - is a lead that goes to a competitor. Manual call handling doesn't scale.
Admin that breaks at scale
Processes that work at 10 clients break at 30 and collapse at 100. Manual admin is a ceiling on your growth.
Tools that don't talk to each other
CRM, inbox, spreadsheets, forms - all siloed. Someone has to be the glue, copying data between systems every single day.
Documents processed by hand
PDFs, legal files, reports, and incoming data all reviewed manually - slow, error-prone, and impossible to audit properly.
Outreach that doesn't scale
Finding leads, matching them, and sending personalised messages manually takes hours per placement. There's no way to do it at volume.
No clear place to start with AI
You know AI could help. But every agency pitches something different and none of it maps to your actual operational problems.
What we build - and what it does for your business.
Every system we build maps to time recovered, revenue captured, or risk reduced. No automation for its own sake.
AI Workflow Automation
14 hrs/week recoveredEliminate the repetitive processes draining your team's time - admin, data entry, internal handovers, and status updates, and replace them with systems that run automatically across Make, n8n, or Zapier.
AI-Powered Internal Tools
Built around your stackCustom tools built for your team's specific workflow, not generic software with 200 features you don't need. From document processors to reporting dashboards to AI assistants that understand your business context.
AI Voice Agents & Receptionists
Pilot live in under 4 weeksA 24/7 AI receptionist that answers calls, qualifies leads, captures information, and updates your CRM, without a human in the loop. No more missed calls, no more lost leads after hours.
Lead & Customer Follow-Up Systems
Zero leads missedAutomated sequences that capture enquiries, trigger personalised follow-ups, and keep every lead moving - from first contact to signed agreement, without anyone having to remember to send an email.
Reporting & Document Automation
Reports in minutesRecurring reports assembled automatically. Documents processed, classified, and routed without manual sorting. Data extracted from PDFs, calls, and forms and delivered where your team needs it.
Lead Generation & Outreach Automation
No tools replacedEnd-to-end outreach pipelines, from scraping and AI-based lead scoring to contact verification and personalised message generation, pushed directly to your outreach platform at scale.
From your first call to a live workflow - in under 3 weeks.
No 12-week discovery projects. No strategy documents that gather dust. One problem, one solution, running and useful within weeks.
Most clients have their first workflow live within 3 weeks of the initial call.
Discover
A focused 30-minute session where we map your current workflows, tools, and team. We identify where manual work is costing you the most time or revenue. You leave with specific recommendations, regardless of what you decide next.
Map
We select one workflow to start with - the highest-impact, lowest-risk place to begin. Not 12 things at once. One focused pilot, scoped clearly, with a measurable outcome defined upfront.
Recommend
We present a specific implementation plan built around your existing tools. No new software required. No ripping anything out. You know exactly what gets built, how long it takes, and what the result looks like.
Build
We build the workflow, test it with real data, and run it in your environment before it goes live. Most single workflows are complete and running within 2–3 weeks of sign-off.
Improve
Once the first workflow proves its value, we identify the next. Most clients have 3–5 automations live within the first quarter and measurable time savings from week one.
30 minutes. We'll find the workflows quietly costing you the most.
This isn't a sales call. It's a working session. We review how your business currently operates, identify where manual work is creating the most drag, and give you 2–3 specific automation opportunities ranked by impact. You leave with a clear recommendation, and a practical suggestion for what to test first if there's a fit.
Most people leave with something useful even if they don't work with us.
What's included
- Current workflow and tools review, no prep needed from you
- Identification of 2–3 high-impact automation opportunities
- Clear recommendation for where to start
- Pilot outline ready to begin within two weeks, if there's a fit
- Honest assessment - we'll tell you if automation isn't the right answer
Free. No commitment required. 30 minutes. We'll be honest if there's no clear fit.
Real automations. Real outcomes.
A sample of the systems we've built - across industries, tools, and complexity levels. Client names are kept confidential; the work speaks for itself.
From missed calls to a fully automated lead pipeline
- Near-zero missed leads - every call handled, every enquiry captured
- Google Ads campaigns optimised with real revenue data for the first time
Zero misfiled documents across hundreds of weekly e-service emails
- Zero misfiled documents since deployment
- Full audit trail on every document processed
A full recruitment pipeline from job discovery to personalised outreach - running overnight
- Full pipeline from job discovery to ready-to-send outreach, running every night
- What previously took 3+ hours per placement cycle now requires no manual effort
More work
Variance reports that used to take 2 days now generate automatically
Project managers submit an Excel file via form, the system validates it, runs variance calculations, generates a formatted report, and delivers it to Slack, no manual assembly.
Automated lead follow-up sequence with zero manual email sending
Leads imported to ActiveCampaign enter an automated nurture sequence that sends emails, tracks opens and clicks, re-engages non-responders, and logs completed conversions to Pipedrive.
Property listings, client dashboards, and agreements - all automated
New properties added in Monday CRM publish to WordPress automatically, a client WhatsApp message is sent, interest is tracked via button response, and agreements are generated on client approval.
A multi-tenant social media content engine serving multiple clients as a product
A Telegram-based SaaS where multiple users generate platform-specific posts and images for Instagram, Facebook, and LinkedIn, with enforced tier limits, personalised AI outputs, and scheduling.
Automated event management from Facebook ad to confirmation email
Every new event creates its own Google Sheet, Facebook ad leads flow in automatically, each registrant gets a confirmation email, and a JustCall activity is created for manual follow-up.
Results our clients talk about
Real outcomes from businesses that replaced manual work with systems that run themselves.
“Before Griphhy, we were losing leads every time a call went to voicemail. Now the AI handles every inquiry 24/7, qualifies the lead, and it's in our CRM before we even pick up the phone. Our Google Ads performance improved noticeably once they started feeding real revenue data back into the campaigns, something we didn't even know we were missing.”
Operations Director
Home remodeling & roofing company, 35-person team
“Legal document routing sounds straightforward until something gets misfiled in a compliance context. Griphhy built us a system with real guardrails, AI flags uncertain cases, every action is logged, and we have a full audit trail at all times. We went from hours of inbox triage every day to a system that just handles it, reliably.”
Practice Manager
Law firm, 20+ attorneys
“Our monthly variance reports used to take two days to compile manually. Now a project manager submits one form and the full report - calculations, comparisons, formatted outputs, lands in Slack automatically. The team gets what they need without anyone having to build it.”
Director
CFO advisory firm, financial services
Built for businesses that are growing faster than their operations.
If your team is being held back by manual processes, disconnected tools, or workflows that only work because someone is holding them together - we can help.
Profile
Growing SMEs
Businesses scaling from 10 to 50+ people where the manual processes that worked early are now becoming a ceiling. We build the operational systems that let your team focus on the work that actually matters.
Profile
Agencies & Service Businesses
Teams managing client deliverables, reporting, communication, and internal coordination manually. We automate the repeatable delivery work so your team can take on more clients without taking on more overhead.
Profile
Startups & Product Teams
Founders who want to test an AI product idea without overbuilding. We turn early concepts into working pilots, prototypes and MVPs that can be validated quickly before you commit to a full build.
Profile
Operations-Heavy Businesses
Companies where enquiries, scheduling, admin, reporting, and customer communication still rely too heavily on people. We build the systems that remove the bottlenecks and make operations scalable.
Questions we get asked before every first call.
These answers keep the offer grounded in what businesses usually want to know before exploring automation.
Every week you wait, the admin doesn't go away on its own.
One 30-minute call gives you a clear picture of which manual workflows to fix first and what they're likely costing you in time and revenue. That's useful information, regardless of what you decide next.
Free. No commitment. 30 minutes. If there's no clear fit, we'll tell you honestly.